Sections

FAQ

Registration

1. Who can register in moveonnet?
  1. Institutions

    Only one official representative of the central international relations office can register as administrator for the institution’s account in moveonnet. The administrator can create or delete a login account for other (sub) users of the institution and can modify information such as job offers or partner searches published by them. The administrator is responsible for the information published about the institution in moveonnet and has full access to all functions available in moveonnet. The registration is free of charge.

  2. Networks & associations

    Only one official representative of the network / the association can register as administrator for the institution’s account in moveonnet. The administrator is responsible for the information published about the institution in moveonnet. The registration is free of charge.

2. How to register in moveonnet as network or association?
  1. To register as network or association click on the link registration form for networks and associations.
  2. Select your network’s name and complete the registration form. At the end you will be asked, to accept the terms of use.
  3. Once you click on “Register” your details will be checked and validated and the user account for your network will be activated. You will receive a confirmation email.
3. How to register in moveonnet as institution?
  1. To register as administrator click on the link registration form for institutions of higher education.
  2. Select your country and institution’s name and complete the registration form. With the registration you are asked to accept the terms of use and whether you would like to receive the monthly newsletter containing up-to-date statistics about your institution.
  3. Once you click on “Register” your details will be checked and validated and the user account for your institution will be activated. You will receive a confirmation email.
4. How to find out who has registered for my institution?

To find out who has already registered for your institution, please use the contact form.

5. How to create a sub account for other users?

As admin, please log in with your user name and password.

  1. To create a sub account for other users of your institution click on “Contacts International Relations” in the tab “My moveonnet”. A list with your entered contacts appears.
  2. Click on “Create account” and enter your colleague’s email address and finish your entry with “Add”. Your colleague will receive an automated email containing information about the activation of her / his account.
  3. This person has to activate the account within 3 days via the according link in the received email. To activate the account, the user has to accept the terms of use. The receipt of the monthly newsletter containing up-to-date statistics about the institution is optional. Please notice that a sub user has restricted user rights.
6. How to change the administrator account?
  1. If the registered person is not the official representative of the central international office of your institution or is no longer working there and you would like to change the administrator account to someone else, please inform moveonnet (and the registered person) without forgetting to give us the name of your institution.
  2. We will then reset the registration for you and change the administrator account to someone else. If we do so, the new administrator will receive an email. The new administrator will have to redefine the password. The old password is no longer valid.
7. How to change the password?

Please log in with your user name and password.

  1. To change your password click on the link “Change Password”.
  2. Enter your current password and the new password. Once you have confirmed your new password you can click on the button “Change Password”.
8. Forgot your password?
  1. If you have forgotten your password just click on the link “Forgot your Password?”. To define a new password, please enter your user name in the according field and click on the button “Reset password”.

  2. You will receive an automated email containing a link to moveonnet to proceed with the reset of your password. Once you have confirmed your new password you can finish your entry with “Set my password”.

1. How to install the moveonnet Search Plugin?

The moveonnet Search Plugin is a search engine for your Internet browser. Using it you can directly search the moveonnet directory with the moveonnet Search Plugin for your browser.
To install the moveonnet Search Plugin just click on the search plugin picture on the right side of the website:

moveonnet search plugin

The moveonnet Search Plugin is now integrated in your web browser. Whenever you start your Internet the moveonnet search engine will appear in the right hand corner on top of the page.

2. How to find information about networks of higher education?

To find information about networks of higher education click on “Networks” in the tab “Directory”. Here you can enter the name of the network you are searching for or watch all networks.

In the directory you can access details about the networks such as the member institutions, contact email addresses and homepage links. The information displayed in the moveonnet network directory is updated by the networks themselves.

3. How to get information about countries?

To find information about countries click on “Countries” in the tab “Directory”. Here you can select the countries you are interested in.

The country directory including lists of institutions has been enhanced with general information about each country and its higher education system with many interesting and useful links! The links refer to the official country websites also from the CIA and offer information about higher education, public transport, media, culture etc. Explore the vast amount of information already available and let your international and exchange students as well as your colleagues know about this new source of information. Links are constantly added and updated.

My moveonnet - Market your institution

1. How to edit information about my institution?

Please log in with your user name and password. In the tab ‘My moveonnet’ information about your institution can be entered and existing data modified. Click on “Edit data” and enter the new information. Some fields may only be edited by the moveonnet webmaster. Please use the contact form to submit modifications to this data. This section also provides access to the e-procedures.

2. How to add Faculties / Schools of my institution?

Please log in with your user name and password. To add a faculty or school, please click on “Add a Faculty / School” in the tab “My moveonnet” and enter its name as well as the English translation. Afterwards you can edit or delete your input by clicking on the according buttons in the Faculties/Schools list.

3. How to change information about network memberships of my institution?

The network memberships automatically appear on your institution’s page as soon as the network and its members have been added by the webmaster to the directory of networks. Please check the network memberships already listed on your institution’s page in moveonnet. If your institution is involved in further networks which do not already appear or left one please contact the webmaster.

4. How to add ranking positions?

Ranking positions can only be added by the moveonnet webmaster. Please contact the webmaster if you would like to have a new ranking added.

5. How to add contacts for international relations?

Please log in with your user name and password. To add a new contact for the international relations of your institution click on “Contacts International Relations” in the tab “My moveonnet”. Then click on the button “Add a contact” and enter the contact details. Finally click on “Add” to complete your entry.

6. How to add partner institutions?

Please log in with your user name and password. To add a new partner institution click on “Partner Institutions” in the tab “My moveonnet”. Then click on “Add partner” and enter the institution’s country and name. Finally click on “Submit” to complete your entry.

7. How to add network memberships?

Network memberships can only be added by the moveonnet webmaster or the admin of the network's account in the network's directory. They then automatically appear on your instiution's site in moveonnet. Please contact the webmaster if you would like to have a new network or association added.

8. How to validate partner institutions?

Please log in with your user name and password. To validate your partners click on “Partner Institutions” in the tab “My moveonnet”. There you have the possibility to “Accept” or “Refuse” partner institutions and also to add new ones.

9. How to validate partner institutions & modify partners on a map?

Please log in with your user name and password. To validate your partners click on “Partner Institutions” in the tab “My moveonnet”. There you have the possibility to “Accept” or “Refuse” partner institutions and also to add new ones.

All your partners are shown on a map. White markers mean that another institution has added you as its partner and is now waiting for your validation. In order to turn the white markers indicating the non-validated partnerships into pink markers, click on the “accept” button in your partner institutions’ list after your login. Don’t forget to check and to adjust the position of your institution on the map, if necessary.

10. How to change position on the map?

Please log in with your user name and password. To change the position of your institution on the map, click on “Position on the map” in the tab “My moveonnet”. Then click on “Edit position on the map”.

You can then place the marker by entering the main address of your institution and clicking on the button “Place the marker”. Then, please check the suggested location on the map and adjust the marker's position directly on the map if necessary. Finally click on “Submit” to complete your entry.

11. How to enter facts and figures?

Please log in with your user name and password. To enter a facts and figures of your institution click on “Facts & Figures” in the tab “My moveonnet”. Then click on “Edit data” and enter the required data. Finally click on “Submit” to complete your entry.

12. How to enter information for students?

Please log in with your user name and password. To enter new information for students click on “Info for Students” in the tab “My moveonnet”. Then click on “Edit data” and complete the form. Finally click on “Submit” to complete your entry. All information entered here, will be available for all your partners that use moveon, the management software for international offices. If you do not want to type the information, you can also enter a link to the information already available on your website.

13. How to enter international programmes?

Please log in with your user name and password. To enter a new international programme click on “International Programmes” in the tab “My moveonnet”. Then click on “Add an international programme” and enter the required information. Finally click on “Save” to complete your entry.

14. How to search for partner institutions?

Please log in with your user name and password.

  1. To search for partner institutions click on “Partner search“ in the tab “For Institutions”. Here you can view the current list of partner searches entered by others or you can actively search for partners yourself.
  2. To publish a partner search, follow the link, click on “Add a partner search” and enter details about your search. Once completed click on “Save“ and then on “Submit for publication”.
After your partner search has been validated by the webmaster, the information entered will be available to all visitors to the moveonnet website. 

e-nomination

1. What is e-nomination?

The e-nomination procedure is an electronic procedure which supports the nomination of exchange students between partner institutions. The procedure is applicable to both incoming and outgoing students. The communication between institutions and with the students is completely automated and uses email templates. The process consists of 4 main steps: nomination, acknowledgement of receipt, application by the student and decision (acceptance or refusal).
The procedure can be used by all institutions within or outside Europe

  • within moveonnet
  • with your own system after implementation of the e-procedure webservices or
  • with moveon, the software used by more than 300 European institutions for managing the International Office. For further information about webservices and / or moveon, please use the contact form.
2. How to get started with e-nomination?
  1. Basic use of e-procedures only in response to your partner’s request

    If your partner has implemented the e-procedures, the use of them only in response to your partners' requests is free of charge for your institution. You can proceed the e-procedures in the section "My Institution". Your institution must be registered in moveonnet and you must log in with the user name and password of your institution.

  2. Premium use of  e-procedures with all your partners

    If your institution chooses to implement the e-procedures for the full use of e-nomination/e-agreements, you must sign the contract available in moveonnet so that the activation becomes effective.

    A service fee will be charged for the use of the e-procedures on the basis of a yearly flat rate which depends on the size of your institution. For further information and to switch your status to “full e-procedures user”, please download the e-procedures activation form.

3. How to nominate outgoing students in moveonnet?

Please download the PDF step-by-step guide e-nomination Outgoing.

4. How to proceed e-nomination of incoming students in moveonnet?

Please download the PDF step-by-step guide e-nomination Incoming.

5. How to use e-nomination in decentral institutions?

Only the admin can create individual login accounts for other users (e.g. from different faculties) and can allocate user rights for e-nomination.

  1. The admin can add a faculty under “Institution” in the tab “My moveonnet”.
  2. The admin must create a sub user account under  “Contacts International Relations” in the tab “My moveonnet”. If a faculty has been entered, the new contact can be allocated a faculty.
  3. To grant the rights for the use of e-nomination to another user the admin must then add the contact under e-nomination > Nomination contacts.

With their own login details, sub users can then manage their e-nominations under e-nomination.

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